Now Hiring: Executive Assistant

Saskatchewan Pulse Growers (SPG) is a development board for the dynamic and growing pulse crop industry. Accountable to and funded by the over 15,000 pulse growers in the province, we provide leadership and work to create opportunities for profitable growth of the Saskatchewan pulses by investing in research, market development, communications, and agronomy extension. At SPG, we see diversity as an asset and strive to make our work and our organization inclusive. We are committed to ensuring equal opportunities and an inclusive environment where everyone feels they can bring their whole self to work.

Executive Assistant

Are you a highly organized, proactive professional looking for a challenging and rewarding role in a dynamic organization? We are seeking an Executive Assistant to provide high-level administrative support to our Executive Director (ED), the leadership team, and Board of Directors. This position is instrumental in enhancing the organization’s effectiveness and ensuring smooth operations across multiple functions.

Reporting to the Executive Director (ED), the Executive Assistant’s primary responsibilities will include:

Executive Support:

• Serve as the primary point of contact for the ED and Board of Directors.
• Manage the ED’s calendar, including appointments, meetings, and travel arrangements.
• Prepare agendas, meeting notes, presentations, and other documentation for internal and external engagements.
• Ensure the ED is well-informed about commitments, proactively managing follow-ups as required.
• Support special projects, research tasks, and data gathering as assigned by the ED.
• Provide administrative assistance to Directors of Marketing & Communications, Finance and Operations and Research & Development as needed.

Board of Directors Support:

• Coordinate all aspects of Board meetings, including travel arrangements, agenda preparation, and materials distribution.
• Record minutes for Board and Committee meetings and track action items to ensure timely follow-up.
• Maintain accurate records, support governance functions, and facilitate onboarding and annual evaluations.

Other Administrative Duties:

• This role will also cover other administrative responsibilities depending the skills and experience of the successful candidate.  Examples could include, contract administration, seed and research administration, coordination of technology needs with service providers and others.